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Time Management Tips for People with Tight SchedulesEver wished there were 48 hours in a day instead of 24? Unfortunately, it won't happen, and the bad thing is that you won’t get enough sleep because you still need to finish that project you haven't even started on yet. And of course, you’ll end up having dark circles under your eyes and experiencing a lot of stress. So, what’s the solution? The key is to keep things organized. You should come up with a schedule to find out what activities you waste your time on throughout the day. By taking inventory of your time, you can carve out one or two extra hours to deal with all the things you’ve planned or catch forty winks. Follow our tips, and you will be super effective every day! Incoming MailYes, you have a thousand emails a day to answer, and that takes way too much time. Deal with them within the first hour of your working day. Give priority to your private meetings, office-related meetings, or any other relevant information that you received during the night. Then, take care of all the upcoming important things on your agenda. You can leave everything else for later by setting aside specific time for it. According to Maura Thomas (Regain Your Time), inbox email can also be handled most effectively 20 minutes before lunch. If you have too many emails, you can allocate another 20 minutes after each meal to them. Internet DistractionsOne of the biggest distractions we face today is our desire to check social media regularly. If you are a project manager, it is OK for you to be online all day long. However, if you get distracted by the photos of your cousins' party, a BuzzFeed article, or YouTube videos, you waste at least 20-30 minutes of your day! To prevent that from happening, you should disable all notifications on your smartphone and computer. You should also leave open the pages you need to use while working. Make sure to follow the "one at a time" rule — before opening another tab, you have to close the one that is currently open. People who focus on one thing at a time are much more productive than those who want to multitask. “Do Not Disturb” ModeDedicate two hours a day to work with zero distraction. What it means is that you will be out of touch during that time. You can even put a "Do not Disturb" sign on your desk or room door. That way, you’ll be able to concentrate better on what you do and finish your tasks faster. Choose Time for Meetings WiselyAccording to Working Simply Inc., choosing the right time for a meeting will let you boost your success chances by up to 40%. The thing is, when everyone is free from work, they tend to be more participating. And that, in turn, means that they go straight to the point, and pay more attention to the things around. The best time to hold events like this is after lunch. Coffee BreaksTaking short breaks is always important but going to a coffee shop or a little store around the corner every 25 minutes is a bit too much. It is, therefore, advisable to take your favorite coffee or snacks to your office so that you could enjoy them during your 5-minute break on the terrace. That is much less than the 30 minutes you’ll spend on getting there and coming back. Self-CensorshipYou can use various smartphone and laptop apps to manage your time more effectively. With their help, you can determine the amount of time you waste on social media, identify the most time-consuming platforms (e.g., Instagram), and set the limits for their use.
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