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5 Effective Tips for Perfect Communication at WorkThe mix of different viewpoints that each person brings to a group helps you build an excellent team. However, these very differences also mean that misunderstandings can arise at any time. And when that happens, the resulting tension can compromise the success of your project or even your organization. So, what should you do if communication within your team begins to deteriorate? And how do you reduce the number of negative incidents? Define Objectives and Expectations BeforehandCollaboration is much better if everyone is on the same page. So, do not leave meetings or brainstorming sessions thinking everyone knows their roles, deadlines, and goals. You might end up hearing, "Was not it up to Jeff to take care of this?” or, "I thought it was up for next week." During meetings, a report in actions, tasks, and deadlines is to be taken. At the end of each meeting, briefly remind everyone of their responsibilities and send a follow-up note so that everyone is completely sure of the steps to follow. Stop Sending Too Many EmailsToo many messages, too many attachments, too many inaccurate comments without a clearly defined context... Communication errors are not infrequent in email correspondence. What’s worse, all this digital disorder causes unnecessary stress! Transferring your team's communications to your job management tool allows you to discuss a specific task and attach files directly related to it. Alternatively, you can opt for instant messaging apps, such as Slack or HipChat, and create professional threads for a specific service or project. Or Increase Your Productivity With E-MailFor some teams, reducing the number of e-mail communications is simply unrealistic. However, making small adjustments to email usage can greatly improve communication within your team. First, the purpose of an email should be absolutely clear. If someone simply reads the subject, will it be understandable what exactly you expect from them? By clearly stating the subject, you make it possible for everyone to browse their inbox and effectively prioritize their tasks without having to open each message. It also lets them find specific messages a lot faster. Another tip: If you're responding to a long email thread or adding a new participant to it, summarize the key elements by making a numbered list at the beginning. This way, a person can quickly understand what is required. Discover the Type of Communication Your Team PrefersSome members of your team will want to solve the situation or propose ideas without discussing them with everybody else. Others will prefer to listen and reflect on what their teammates have to say and then write down their thoughts on a sheet of paper. Discover the communication preferences of individual members of your team and try to comply with them whenever possible. By doing this, you will allow them to share their opinions more effectively. Create a Knowledge BaseAre you adding a new member to your team who should quickly learn the techniques you use? Or perhaps you want to avoid misunderstanding when relaying some important info to your team members? Here's how the internal knowledge base works:
Whatever your reason is, facilitating knowledge sharing within your team is a very effective way to improve communication. Techniques + Tools = Better Communication Within Your TeamYou don't have to be a clairvoyant (even if it would surely help) to have good communication with your team. Applying these simple strategies fosters relationships within your team, encourages the sharing of new ideas, and improves collaboration between individual members. So, you don't need to wait to try them out!
5 Comments
11/2/2022 01:20:52 pm
Others will prefer to listen and reflect on what their teammates have to say and then write down their thoughts on a sheet of paper. Thank you, amazing post!
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2/14/2023 02:25:25 am
By clearly stating the subject, you make it possible for everyone to browse their inbox and effectively prioritize their tasks without having to open each message. Thank you for sharing your great post!
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7/14/2023 01:50:33 pm
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7/14/2023 03:04:41 pm
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